We are IDTechEx Limited registered in England with company number 03816360. IDTechEx is made up of different legal entities based in the UK, USA, Germany and Japan. This Privacy Policy is issued on behalf of the IDTechEx Group. IDTechEx Limited is the controller.

 

Our Registered Office and Business Headquarters are based at: 9 Hills Road, Cambridge, CB2 1GE, United Kingdom

 

You can contact us by email via privacy@IDTechEx.com and by phone on +44 (0)1223 812 300. Our Information Commissioner's Office (ICO) registration reference is Z6740497.

 

We are committed to:

 

Personal data is any information that identifies an individual or can be used to help identify an individual; for example, a name, email address, IP address or location data.

 

This policy explains the following with respect to your personal data:

 

References to the "GDPR" are to the General Data Protection Regulation (GDPR) (EU) 2016/679. Our Privacy Officer can be contacted directly via privacy@idtechex.com.

We only ever collect the personal data that we need from you and keep the personal data we hold on an ongoing basis to a minimum.

 

We collect and process your personal data when you engage with us for the provision of our products and services, when you use our site, when you register your attendance on one of our events, when you attend one of our events, when you join our event speaker programme, or when you apply for career opportunities with IDTechEx. This may be personal data you provide to us, that we collect about you and/or information we receive from other sources.

 

 

The personal data you give us may include your:

 

We would ask you to ensure that the personal data you provide to us is kept up-to-date and therefore please contact us if you need to amend any of your personal data.

 

 

Each time you visit our site we automatically collect the following information:

 

 

We use approved third parties to provide services to us (including, for example, business partners, resellers, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.

 

We may also collect information from third party referrals including from within IDTechEx, social media sites and other public internet sites such as LinkedIn, and public resources such as telephone directories, white papers, commercially available marketing lists, registries and public records.

We use information that we hold about you in the following ways:

 

Where legitimate interests are mentioned above, a legitimate interest will only apply where we consider that your interests or rights which require protection of your personal data do not override our legitimate interests. Please contact our Privacy Officer by email via privacy@IDTechEx.com if you require further information regarding our legitimate interests as applied to your personal information.

 

You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

 

 

In certain circumstances, we combine information we receive from other sources with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

We may share your information with our subsidiaries for the purposes of providing our products and services to you and for other purposes outlined below.

 

We share your information with selected third parties including:

 

Our selected third parties are required by us to treat your personal data as carefully as we would and may only act on our instructions with regard to their use of your personal data.

 

You may choose to sign up to an event networking application (if offered) when you attend our events to enable you to contact and be contactable by other event participants. If you choose to use such application, your contact details will be shared with the service provider of that application. The service provider's use of this information is governed by their Privacy Policy.

 

You may choose to share your contact details with our event sponsors by allowing them to scan your event badge. Our sponsors' use of any information you choose to share with them in this way is governed by each sponsor's Privacy Policy.

 

If IDTechEx has agreed to book accommodation on your behalf information such as your name will be shared with the hotel in order to complete the booking.

 

We may disclose your personal information to third parties in the event that:

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). Such destinations may include countries where the level of protection provided for your personal data is not considered adequate by the European Union authorities. However, in such situations, we ensure that we put in place adequate safeguards to protect your personal data. Your personal data may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.

We have implemented administrative, technical and physical security measures to help prevent unauthorised access.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

We make efforts to restrict access to information to only those employees, contractors and agents who need such access in order to operate, improve, or deliver our products and services.

 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential and to report suspected unauthorised activity to us. We ask you not to share your password with anyone.

We seek to ensure that we only keep your personal data for the longest of: (i) the period necessary for the relevant purposes set out above; (ii) any retention period that is required by law; or (iii) the period necessary in order to establish, exercise or defend our legal rights.

 

When we no longer need to keep your personal data, we undertake to delete it and dispose of it securely. If you make a request, unless we explain otherwise to you, we will delete your data unless there is a legitimate requirement (such as legally, or contractually) for us to keep it for longer period of time.

You have the following rights in connection with your personal data:

 

In certain circumstances you have the right to:

 

If you wish to exercise your rights, please contact our Privacy Officer by email via privacy@IDTechEx.com.

If you have an issue or complaint arising under this policy then, in the first instance, please contact our Privacy Officer by email via privacy@IDTechEx.com. If you are not satisfied with our handling of your issue or complaint then you have the right, under Article 77 of the GDPR, to lodge a complaint with the Information Commissioner's Office (https://ico.org.uk/concerns/).

 

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

IDTechEx maintains a presence on various media sites including Twitter, Facebook, Xing, YouTube, WeChat and LinkedIn. We manage your interactions with us using various platforms as well as using social media directly.

 

If you send us a message via social media, we may capture this message in our internal systems.

If you apply for an advertised position at IDTechEx, we will use the information you send us to assess your application. We may process information about you to assess your suitability for work and to determine whom we offer an employment contract to.

 

We may engage with third parties, such as recruitment agencies, to manage our recruitment needs. Their privacy policy will be available on their own website. Please check for details.

We use a technology called "cookies" as part of a normal business procedure to track patterns of behaviour of visitors to our site. Cookies are small files of information which save and retrieve information about your visit to our websites.

 

We use cookies on our websites to:

 

If you are not comfortable with our use of cookies, you can control and manage your cookie settings in various ways. Most browsers give you the option to see what cookies you have, and allow you to accept or reject all, or certain, cookies. This is usually set through your privacy settings. Please bear in mind that if you remove or block cookies, it might affect how you use our sites, and make parts of it less accessible or usable. Your web browser's documentation has more detailed information on controlling cookie behaviour.

Notification of any changes we may make to our privacy policy in the future will be posted on this page and on our website.

If you are a business, this privacy policy, its subject matter and its formation (and any non- contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England.

 

If you are an individual acting in your own capacity (a 'consumer'), please note that this privacy policy, its subject matter and its formation, are governed by English law. You and we both agree that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to our Privacy Officer, by email via privacy@IDTechEx.com.